What Does A Concert Producer DO?

Unlike movie or television producers, a concert producer is in the trenches. We’re more like a director on films and TV.

So what is it, we do exactly?
• First, we figure out what price act you can afford, and then when you’ve made your choice, we submit an offer to tempt a yes response, USING OUR VAST INDUSTRY CONTACTS AND KNOWLEDGE, and contract with the concert act.

• Next, we obtain the act’s concert rider, and start advancing the show. THIS TAKES A FRAME OF REFERENCE OBTAINED THROUGH YEARS OF WORKING IN THE INDUSTRY. This includes:
~ Getting Airfare and Hotels booked
~ Getting meals, hospitality pre-ordered and arranged
~ Any special permits, parking for buses, livery, limo & van pick up arrangements (once we got Naomi Judd’s doggie ok’d at Orlando Theme Park for an appearance)
~ Getting bids on and contracting with light and sound companies
~ finding and contracting for the backline (instrumentation, music stands, special flooring, whatever you see on stage)
~ Show schedule, from flight arrival, hotel pre-check in, day of show schedule (sound check, load it, show time, meet & greet, etc.)

• All these things must be approved as we go by the venue, the talent, the client. We work with all staff for all 3 entities.

• Day of show, if you have us there (and you SHOULD!), we process it! Anything that comes up, we handle it. Any problems, we solve them. IT’S SECOND NATURE TO US! An empty Stage Before the Concert with floodlight

How do I get started?

Fill out the form for to receive your customized event planning packet.  The amount of information in these is AMAZING!  Use the request info form, or pick up the phone and call (360) 320-1251.  Give us as much information as possible so we can customize your packet.  We’ll also be able to answer questions on the phone before and after your information packet gets to you.

How can Tartan Talent get a lower fee than anyone else?

We are well established in the show business community and understand the art of the deal.  We have also networked with agents, managers, attorneys and celebrities themselves over the years and have made close and lasting friendships. Our above board policy has inspired trust and fair treatment within the entertainment industry.

What other expenses are there in addition to the celebrity’s fee?

In addition to the fee for the celebrity, their transportation and lodging expenses must be covered – airfare, ground transportation, hotel.  If your event is a fundraiser, we may be able to get those expenses underwritten also.

For a concert, there may be additional expenses – backline rental (drum kit, piano, etc), staging, sound, lights, hospitality, and more.
We will make sure you get the lowest possible prices on all of these services if we produce your event.

How do I know who we can afford?

In your initial interview with Tartan Talent Event planners, we will discuss your budget, goals, and preferences.  With that information, we will provide a customized list of potential celebrities that may suit your needs.

I have never planned an event like this before, how do I get started?

We offer a free celebrity event planning consultation.  Click the button below and tell us about your upcoming event and an experienced celebrity event producer will contact you to discuss your event.  We’ll answer all of your questions about hiring a celebrity for your event and build a portfolio of potential celebrities that fit your theme and budget.

Put our years of experience to work for you!

How does a gala concert usually go?

The dinner is held first, then award ceremonies, and then the concert. The concert is generally 1 hour.   Sometimes a local dance band is hired for dance music afterwards, depending on the crowd.  Often, a “meet & greet” is arranged afterwards for major donors.

How does a golf tournament usually go?

The best plan is to bring your golf celebrity in the night before.  Then usually the next day’s tournament begins with a shotgun start.  Each foursome plays a hole with the celebrity, and a photo is taken.  That evening often holds an award dinner and the celebrity stays as a guest.

How can a small foundation like ours afford to hire a celebrity?

UNDERWRITING!  Tartan Talent will send materials on how to get your celebrity and related costs underwritten.  All corporations allocate “X” number of dollars per calendar year to donate for tax purposes.  The corporations have THREE BIG REASONS to give some of that to you!  1. Tax write off.  2. Alignment with celebrity.  3. Marketing/advertising (signage, etc. at your event).  Use the request form to get your free info pack today!